Faxing with Windows XP

Faxing with Windows XP

You can use your Windows XP computer as a fax machine. All it takes is a simple process to set up, and you?ll be done in no time. It?s amazing to think that your operating system already has the functionality that will let you turn your computer into a fax machine, already paid for and just needing to be installed onto your system.

This is a great idea if you have a home office since the business world seems unable or unwilling to let go of Faxing and move on to E-mail. At least, Faxing with the computer allows you to send the Fax to a printer and eliminates one more ancient office machine.

Any fax machine can give you unreliable results. You`ll find that many times you`ll get unreadable paper out of the machine that makes it difficult to communicate with. You can reduce your costs by getting rid of your fax machine and turn the company to a policy of ?email only?. Calling a customer asking them to resend a fax can be a waste of your time. It?s also an embarrassment to your business. It?s easier to never have to call those customers back again because of a missed fax.

To install Windows XP?s built in fax software, first click ?start?. Next, select ?add/remove programs?. Then choose ?add/remove windows components?.

Once that window opens, you can then look at the options. The ?Fax Services? box should be checked. Once you have the fax services box check, select ?next? and follow the prompts through the program. If you are asked to insert the Windows XP CD, do so, click finish, and wait for the program wizard to finish.

The configuration for the program can be found by selecting the following choices: Start ?> All Programs ?> Accessories ?> Communications ?> Fax ?> Fax Console.

The fax configuration wizard will now start. When it is running, follow the steps and put any relevant information that you have available into the program. You?ll have to choose which modem to use (usually the first one that is hilighted), As well you?ll need to pick if you want your computer to be able to have the ability to send or receive faxes.

Enter the TSID information: Info that appears as a header when you send a Fax and the CSID information that is displayed on the sending fax machine. (The TSID and CSID usually consist of a fax number and business name.)

Another option to configure is whether you want the fax machine to automatically or manually answer the phone line. Automatically answering will mean that when the phone line rings, the fax will automatically answer the phone and try to receive a fax. Manually means that when the phone line rings, you will have to be at your computer and press a button in order for the fax part of the Windows XP fax to pick up and answers the line.

Done! Now you can send and/or receive faxes! If you want to of course. You can manage your Faxes by clicking ?Start?, Accessories?, ?Communications?, ?Fax?.

Source: http://amuir.org/faxing-with-windows-xp/

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